Skip to Content
All case studies
Why the SPC Hub

One place to run the business.
Built by us, for us.

The SPC Hub is the software we built to run SP Consultants. Mail, projects, offers and invoices live together on a server in Europe, and AI agents prepare the routine work around the clock.

SPC Hub: project board with Lead, Quote, Offer, Closed

The screenshots show sample data, not real clients or amounts.

Why we built it

Our own work was spread over too many tools.
So we built one.

Winning a project means mail, an offer, a follow-up and an invoice. For us each of those lived in a different place.

Separate apps

Offers and invoices were two different apps. The client and the project had to be matched up by hand.

Mail on the side

The history of a project sat in a mailbox, away from the offer and the invoice that came out of it.

Outside services

Parts of it ran on outside services. We wanted our data and our tools on a server we control.

Routine work

Reading new mail, chasing payments and writing the weekly overview is work a machine can prepare.

So we built one Hub around one set of data.

The client, the project, the mail, the offer and the invoice all point at each other. Change something in one place and it shows everywhere. The old Offers and Invoices apps are gone.

SPC Hub: a project page with mail, proposals to review, client and documents
A project page. The mail, the proposals to review, the client and the documents in one view.
SPC Hub: a client page with projects, offers, invoices and contacts
A client page. Every project, offer, invoice and contact for one client.

  • Hosted in Europe

    The Hub runs on a server in Europe that we control, behind a login.

  • Agents round the clock

    AI agents read new mail, watch payments and prepare the weekly brief while we do other work.

  • We approve, they prepare

    Agents only propose. They never send mail, issue a document or change a price on their own.

What changed for us

Less chasing.
More time for projects.

Under 10 min
to make an offer now
30 min to 1 h
for the same offer before
24/7
AI agents preparing work for us

The offer

Before30 minutes to an hour, in a separate app.

AfterUnder 10 minutes, from the client and project already in the Hub.

The invoice

BeforeTyped again in another app.

AfterIssued from the same data, with missing details flagged first.

The mail

BeforeIn a mailbox, away from the project.

AfterLinked to the client and project, with agents proposing replies and deadlines.

The overview

BeforePiecing together where each project stood.

AfterA start page and a Monday brief written for us.

How we can help you

Your business has a Hub waiting to happen.
We can build it with you.

Most companies run on a patchwork of apps, mailboxes and spreadsheets. We built the Hub for our own business first, so we know what it takes to replace that with one tool that fits how you work.

  1. 01

    We follow one job end to end

    From the first mail to the paid invoice, we map where the time and the double typing go.

  2. 02

    We build the part that hurts most first

    A first version fixes one problem properly. The rest follows on the same data.

  3. 03

    Agents take the routine, you decide

    Where it makes sense, AI agents prepare the work and wait for your approval.

Talk With Us ↗ Or send us a message →